Pilot Testing of New Attendance Tracking Method Under Way
ACE is now pilot testing self-attestations of attendees as an attendance tracking method in certain scenarios.
Best practice for tracking attendance at large workshops (defined for ACE purposes as 50 or more registered attendees) or conferences is to use sign in/sign out forms, badge scanning, or other electronic tracking methods. However, based on feedback from ACE providers about the difficulties with sign in/sign out forms at events with a large number of attendees, the expenses of badge or other electronic scanning methods, and research with other accrediting bodies, ACE is now pilot testing self-attestation as an attendance tracking method at these events. Based on the results of the pilot, we will consider adding self-attestation to our approved methods for tracking attendance.
To participate in this pilot study, providers must use an attestation method approved by ACE. One attestation method that is already ACE approved and can be used by providers now is described here. Other methods require review and approval by the ACE team prior to pilot testing.
ACE-approved Attestation Method
The ACE provider includes a standardized attestation statement on the individual evaluation form that attendees fill out for each face-to-face conference session or large workshop that they attended. In order to receive CE credit, attendees must turn in their attestations for conference sessions no later than the end of the day that the session was offered or, for large workshops, at the end of the workshop. Attestations cannot be mailed to the provider if the attendee wants CE credit. Providers must notify attendees of self-attestation requirements in all promotional materials for the conference or workshop.
The statement of attestation should state:
The attendee signing below is requesting (number of credit hours) CE credits for (name of the specific session attended) and attests that the attendee has been present for this entire session.
The combined evaluation/attestation form must also require attendees to print their name, sign their name, and date the evaluation form immediately below the attestation statement.
If your organization has another attestation method that you would like to use, you will need to receive approval from ACE to pilot test your requested method. Approval will not be authorized for a general attestation of attendance at ALL sessions of a conference.
Contact Lisa Casler Haun for more information about how to apply for ACE approval of a self-attestation method for pilot testing.
Posttest requirements for distance education courses
All distance education courses (for ACE and NJ CE courses) are required to include a posttest in order for attendees to receive CE credit. Specific requirements depend on total credit hours offered.
To receive CE credit, attendees of ACE-approved and NJ CE distance education courses must complete a posttest that meets the following ACE requirements:
- For a 1-credit hour distance education course, the minimum number of questions is 10. For each credit hour after that, the provider must add five more questions. For example:
- A 2-credit hour course would have 15 questions
- A 3-credit hour course would have 20 questions, etc.
- True/False questions can be part of the posttest, but the entire posttest cannot consist of true/false questions.
- Best practice is for true/false questions to account for less than half of the total number of questions on the posttest
For more information, please refer to ACE Guidelines for Developing Posttest Questions.
Requirements for Assigning Credit
What do you need to consider when determining how many credit hours to assign for a course?
The following takeaways are from the ACE Resource ACE: Assigning Credit. Please refer to the document for more information.
- Providers must adhere to a uniform system for assigning credit based on the continuing education hour, defined as a 60-minute hour with no less than 50 minutes of uninterrupted instruction (Note: Providers are responsible for understanding and complying with jurisdictional requirements. Some jurisdictions may have different requirements stated in their regulations.)
- The number of continuing education credits must be determined before the course is offered.
- The course must be a minimum of 1 continuing education hour, in one block of time. Approximations of continuing education credits earned are not allowed. Attendees must know the exact amount of credit they will receive:
- for attending a face-to-face course if they arrive on time and attend the entire course
- for completing an online or other distance learning course
- Instructors must adhere to the published time schedule in order for full credit to be given.
- Distance learning courses must be pilot tested to determine credit hours. (See the ACE Resource Distance Learning.)
Content Must Be Current
Think about your enduring course materials (e.g., written courses, videotaped courses, etc.)
- How often does your organization check materials to make sure the information you are providing in your course is still current?
- Who checks the content—the course instructor, CE director, and/or your social work consultant?
- How do you adjust the course if content or materials are not as current as they need to be?
- How do attendees know that the course content has been checked recently and is still current?
- Does your promotional material include the date that the course was last reviewed?
Remember: For the course to be considered current by ASWB’s ACE program, the bibliography must include at least five references (or 50% of the references, whichever is less) dated within the last five years. This is true even if the course content has been reviewed by the instructor/course creator or by your social work consultant and deemed to be current.
When you submit courses to ASWB as part of your application as a new ACE provider, for ACE renewal, or for approval by the NJ CE Course Approval Program, ASWB reviewers will ask for more details if it is not clear that a course is current based on the materials submitted with your application.