2008 Annual Meeting Funding Policies

Return to 2008 Annual Meeting Information

The Association of Social Work Boards provides funding for travel, lodging, and food for the Board of Directors, ASWB Committee Chairs, and one Delegate per member board to attend the ASWB Annual Meeting. 

***Attention Delegates***
Please make sure to send in your registration form early to ensure that your jurisdiction will be represented.

The association will pay for travel to and from the meeting, lodging as required for business, breakfasts, meeting breaks, Thursday night dinner, and lunches that will be provided at the meeting.  For any meals not provided by ASWB, the limits for reimbursement are as follows: $45 for dinner, $20 for lunch, and $10 for breakfast. Receipts must be presented for reimbursement.  Reimbursement will not be given for outside meals taken concurrently with meals provided by the association at the meeting.  Room service for breakfast will be at the expense of the individual.

In accordance with ASWB’s policies:        

• Air travel is to be booked through Covington Travel, which can be reached by calling 888-295-0004 or by email at swboards@covtrav.com.  Our primary agent is Brenda Martin, but there are several agents available to help you.
• Air travel should be booked at least 30 days prior to the trip to take advantage of the lowest rates.
• Automobile travel will be reimbursed at the latest government rate up to the cost of the lowest round trip airfare.  Remember to keep all receipts for ground transportation.
• Hotel gratuities, except for baggage handling, will be the responsibility of the individual.
• Bar charges, movies, telephone calls, incidental charges, and food charges, other than those listed above, will be the responsibility of the individual.
• Additional persons sharing a room will be the responsibility of the individual. ***New this year is a guest meal ticket that ensures a spot at each meal for your guest. Hotels work off of very exact numbers and guaranteed attendance is expected 72 hours in advance so if you want your guests to share meals please notify Jennifer Hoffman at the Association office no later than October 31st. As always your guests are invited to the Welcome Dinner free of charge***
• Each person is expected to be present for the entire business meeting to be eligible for funding.

Expense forms for reimbursement will be placed in the meeting notebooks and also available at the registration desk.  Only items with receipts will be reimbursed (except mileage).  Please send your request for reimbursement to Christine Breeden at the association office prior to December 31, 2008.

ALL MEETING ATTENDEES, WHETHER FUNDED OR NOT, MUST SEND IN A REGISTRATION FORM